This policy is addressed to users of the website www.coldex.pl [hereinafter referred to as the Service]. This policy describes the principles of collecting and using data of the Service users, which are collected directly from them or through cookies and similar technologies.
Data Controller
The data controller in connection with the use of the Service is COLDEX Spółka z ograniczoną odpowiedzialnością, with its registered office in Gdynia, at Al. Zwycięstwa 96/98, 81-451 Gdynia, entered into the National Court Register under number KRS 0000974032, NIP 567-189-07-79, REGON 142759315, email address: biuro@coldex.pl. For matters related to the processing of your data by the Controller, you may contact us using the above contact details.
Scope of data collected
- The Service allows you to contact the Controller and provide your identification and contact details, as well as information contained in the message.
- The Controller collects data related to your activity, such as time spent on the website, search phrases, number of subpages viewed, date and source of the visit.
Source of data
- If you contacted the Controller, the data was provided directly by you.
- If your data was provided in connection with a matter processed by a person who referred the matter to the Controller, the source of the data is that person. In such a case, the Controller receives identification data, contact details, and information related to the matter, such as a description of the case.
Purpose and legal basis for processing personal data
Your data may be processed for the purpose of:
- analyzing web traffic, ensuring security within the Service, and adjusting content to user needs based on the Controller’s legitimate interest (Article 6(1)(f) GDPR);
- responding to inquiries and conducting correspondence in order to handle the matter, based on your consent and the Controller’s legitimate interest in fulfilling users’ requests (Article 6(1)(a) and (f) GDPR).
Right to withdraw consent
You may withdraw your consent to the processing of contact data at any time by contacting the Controller. Withdrawal of consent may hinder or prevent communication with you.
Voluntary nature of providing data
- Providing your data for the purpose of handling a matter is voluntary but necessary. Failure to provide the data may hinder or prevent the processing of the matter.
- Providing data necessary for statistical analysis of Service users is voluntary. You may use so-called incognito mode to browse the website without sharing information about your visit with the Controller. Using incognito mode, and therefore not providing the data, does not affect your ability to use the Service.
Rights under the GDPR regarding processed data
You have the right to:
- request access to your data and receive a copy thereof (Article 15 GDPR);
- request rectification or correction of data (Article 16 GDPR) – in particular, if you notice that the data is incorrect or incomplete;
- request deletion of data (Article 17 GDPR);
- request restriction of processing (Article 18 GDPR) – e.g., if you notice that the data is incorrect, you may request restriction of data processing for the time necessary to verify its accuracy;
- lodge a complaint regarding the processing of your personal data by the Controller with the President of the Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw).
Recipients of your personal data
Recipients of your personal data may only be entities authorized to receive it under applicable laws. In addition, your data may be shared with couriers, postal operators, hosting providers, email server providers, and ICT service providers supporting the website.
Data retention period
Your personal data will be stored until consent is withdrawn or until the matter is resolved, and subsequently until the expiration of the limitation periods for any claims related to its handling.
Data related to web traffic analysis collected through cookies and similar technologies may be stored until the cookie expires. Some cookies do not expire, therefore data storage time corresponds to the period necessary for the Controller to achieve purposes related to data collection, such as ensuring security and analyzing historical website traffic data.
Transfer of data to third countries or international organizations
Your data will not be transferred to third countries or international organizations outside the European Economic Area.
Use of cookies and similar technologies
The Service allows the collection of information about the user through cookies and similar technologies. This information is used to remember user preferences (font selection, contrast, cookie acceptance), maintain user sessions (e.g., after login), remember passwords (with consent), and collect information about the user’s device and visit for security purposes, as well as for visit analysis and content customization.
Information collected via cookies and similar technologies is not combined with other user data and is not used by the Controller to identify users.
The user may configure their browser to block certain types of cookies or other technologies, e.g., allowing only those necessary for proper website display. By default, most browsers allow all cookies, but the user may change these settings at any time and may also delete previously stored cookies. Each browser offers such options in its settings or preferences.
The user may also browse the website in so-called incognito mode, which prevents data about the visit from being collected.
Using the Service without changing browser settings, i.e., with the default acceptance of cookies and similar technologies, constitutes consent to their use for the purposes described above. The Controller does not use the collected information for marketing purposes.
Trademarks and intellectual property of third parties
All trademarks, trade names, product names, logos, and other designations identifying third parties that may be displayed within the Service remain the exclusive property of their rightful owners. Their use on the website does not imply granting any licenses or other rights to use these designations. The Controller uses them solely for informational purposes or within the scope permitted by applicable law.